Position Title: Philanthropy Project Manager

Department: Advancement

Reports to: Chief Advancement Officer

Direct Reports: None

FLSA Status: Full Time/Exempt

Salary Range: $45,000 - $55,00, plus benefits

APPLICANT REQUIREMENT: We request that you submit both a Cover Letter AND Resume that demonstrates your interest and qualifications for working in a ministry position and this project manager role. You will not be considered without both. Please see requirements below.

Organization Overview: OurCalling is a nonprofit ministry, founded in 2009, dedicated to serving the unsheltered homeless community in Dallas County.  Our goal is to help our neighbors walk with Jesus and get off the streets into a healthy community. OurCalling operates a daytime outreach center which offers various unique services to Dallas’ homeless population, including a zero-barrier entry (no ID required), daily meals, showers, laundry, clothing services, and the opportunity to meet with Care Ministers who help individuals off the streets. OurCalling’s facility also brings in services provided by community partners such as Parkland, North Texas Food Bank, and the Veterans Association. OurCalling’s street outreach teams visit our unsheltered homeless neighbors where they are – under bridges, in the woods, behind abandoned buildings – building relationships and ministering to their tangible needs. Last year, OurCalling facilitated 1,359 placements that led to people exiting homelessness. 

OurCommunity is a capital project and future program of OurCalling. OurCommunity will be a 500-tiny home neighborhood development. Located on a 280-acre rural property outside of Dallas, it will provide long-term, comprehensive, and relational care for formerly homeless residents who are at higher risk of dying on the streets and need long-term care. At the heart of this tiny home community will be a service building with wrap-around support services, including a chapel, a medical clinic, a cafe, mental health care, counseling, and more, all designed to minister to both the spiritual and physical needs of our friends. With 500 tiny homes, it will be the largest housing project for the formerly homeless in the history of North Texas.

Job Overview: OurCalling is seeking a detail-oriented, driven, and people-first Philanthropy Project Manager (PPM) to join our team and play a crucial role in supporting high-level advancement initiatives. The PPM will directly support the Chief Advancement Officer (CAO) in managing OurCalling’s Advisory Council, the OurCommunity Campaign Leadership Team, Affinity Groups, and a portfolio of generous givers. As the PPM, you will be responsible, under the direction of the CAO, for managing groups of volunteer leaders (advisory council, campaign leadership, affinity group leadership). You will also provide executive administrative support to the CAO in managing a portfolio and planning meetings and events. This role requires excellent organizational skills and the ability to engage and motivate various constituencies. This is an incredible opportunity to join a dedicated team and drive progress for a pioneering organization that addresses the needs of the most vulnerable in our community.

Responsibilities:

-Capital Campaign Management 

• Collaborate with the Capital Campaign Leadership Team (CLT), CAO, CEO, Chief of Staff, and Advancement team to execute fundraising plans for the OurCommunity capital campaign. 
• Meet weekly with the CLT Chair and bi-weekly with the CAO and CEO to track progress on the campaign.
• Plan and execute six to eight Capital Campaign committee meetings annually. Plan agendas, send calendar invites, manage A/V, and take meeting minutes. 
• Conduct follow-up emails and calls to members to share information and ensure the completion of assigned donor engagement activities.
• Plan and coordinate events related to the campaign, including private events, town halls, groundbreaking, and ribbon-cutting events. 

-Advisory Council Management

• Plan and execute two Advisory Council meetings annually. Plan agendas, send calendar invites, secure catering, and A/V, and take meeting minutes. 
• Conduct follow-up emails and calls to members to share information and ensure the completion of assigned activities.

-Affinity Group Management

• Establish and manage affinity groups under the direction of the CAO and in collaboration with other members of the Advancement team. Affinity groups may include young professionals and/or young families.
• Plan regular (monthly or quarterly) small group events for affinity groups, both at OurCalling and in the community. 
• Assist with securing sponsorships and in-kind donations for these events.

-Executive Administration

• Provide executive administration for the CAO, specifically in donor engagement activities with the Advisory Council, CLT, and a portfolio of generous givers. 
• Support includes scheduling individual meetings, making reservations, sending follow-up emails, making calls, entering visit notes in CRM, and creating follow-up tasks.
• Collaborate with CAO, Advancement Administrator, and Sr Manager of Communications to maintain accurate and organized records related to the campaign, including donor information, gift tracking, fundraising materials, and other relevant documents.
• Provide support to CAO for advancement projects as needed.

-Donor Relations

• Assist the CAO in cultivating and stewarding relationships with the Advisory Council, CLT, and portfolio of donors. 
• Participate in some individual donor meetings with CAO.
• Understand and communicate the mission, programs, distinctives, and impact of OurCalling and OurCommunity.

Qualifications:

• Ideal candidate has 5+ years of proven experience in project management, executive administration, and/or fundraising 
• Experience in philanthropy required
• Event planning experience required
• Strong organizational and project management skills
• Proven professional communication skills, both written and verbal
• Demonstrated ability to manage up to and provide accountability for senior leaders, business owners, C-suite, and community volunteers
• Ability to work collaboratively across multiple teams and independently as needed
• Ability to balance multiple projects, priorities, and deadlines
• A natural fit for the culture of OurCalling
• Able to maintain a high level of professionalism and confidentiality
• Glass half-full, see the opportunity rather than the obstacle
• Proficiency in office software and fundraising databases
• Bachelor's degree in a relevant field preferred
• Experience with capital campaigns or major gift fundraising preferred

Additional Qualifications:

• Upholding a close and growing relationship as a disciple of Jesus Christ

Our Benefits: We offer an excellent Total Rewards benefit package that includes over 3 weeks’ Paid Time Off plus Holidays to start, as well as Health Reimbursement Benefit of up to $800 per month, Parental Leave, Life Insurance, Retirement Plan with matching, and more.